Process

Requesting a Course Buyout

Requests for course buyouts for the upcoming academic year should be submitted by the Department Chair with their annual Workload document, for approval from the Associate Dean for Faculty Affairs. When making course buyout requests, Department Chairs should pay particular attention to the research funding support for graduate students in the individual’s group as well as the department's teaching needs and coverage if the proposed course buyout(s) are approved.

Processing Buyouts in Workday

Once approved, departmental administrators should process course buyouts in Workday via a Costing Change BP as follows. Please note, when calculating the buyout, salary should be the base rate only, not the base rate plus supplements.

• 1 course buyout per academic semester, spread over the academic year = 25% x 9mo salary
• 1 course buyout per academic semester, spread over one semester = 50% x 4.5mo salary

Course Buyouts and Fringe Benefits

Faculty requesting course buyouts should keep in mind that fringe will need to be added to the final buyout budget, since fringe is considered a direct cost to a sponsored project and therefore charged on any and all payroll transactions. For more information, please see the OSP webpages on Direct Costs and Fringe Rates and Guidelines.

Required Materials

Required Materials

• A note and justification for the buyout on the department's annual Workload document

Timeline

Deadline to Submit Requests for Course Buyouts

Requests for course buyouts are submitted with the department's annual Workload document. See the Faculty Annual Review page for more information.