HOW to submit to CNS business services

AIS (PBS Document) requires the document to route to or receive approval from an account signer.

APS requires the signature of the department chair/director before routing the document forward to the Dean’s Office. If using a 26- account, PI's signature is also required.

Not having the chair/director signature is one of the few actions that will cause the document to be returned to the creator.

•  Please ensure that the account number you have proposed for payment has sufficient funds.
  • If you are paying a vendor, you will need to set up a PIF (use GGV in *DEFINE) before submitting the PBS, in order to get a vendor ID number.  See here for instruction on GGV Creation.
• Once the APS/AIS (PBS document) is ready for Dean’s office approval, document creators are to submit one email per voucher as a scanned PDF packet for review and approval in compliance to bservices@cns.utexas.edu for review and approval.
  • The email should have the following in the subject line.
  • Ex: 30PBS999999 - For Approval
• Business Services upon review and approval will notify creator. If the voucher is returned, please resubmit the updated PDF in a new email to bservices@cns.utexas.edu for approval. Please reply to the original email chain, reattach the updated PDF of all the appropriate documentation, and change the Subject Line to begin with Resubmission.
  • Ex: Resubmission 30PBS999999 – For Approval
• Last, have the contractor sign the APS/PBS after the service has been rendered.

                                                                                                                               Last Updated: 11 September 2017